Warehouse Cleaning Proposal Template
A warehouse cleaning proposal covers big open floors and the people spaces around them. The production floor and aisles are usually machine scrubbed or swept on a schedule, while offices, breakrooms, locker rooms and restrooms get a regular janitorial scope. Be clear about what your crew will and will not clean, especially around machinery and racking.
What to include in a warehouse and industrial cleaning proposal
- Cover letter: who you are and why you fit this building, in a few lines.
- Facility details: address, cleanable square feet, areas, visits a week and service hours.
- Scope of work: every area with its tasks and how often each task is done.
- Pricing: up to 3 price options (Good, Better, Best), each with a clear monthly price.
- Optional add-ons priced as their own lines, like carpet extraction or floor machine scrubbing.
- Service agreement: term, payment, supplies, access, insurance and how changes work.
- A signature section so the client can accept the package they pick.
Specific to warehouse and industrial buildings
- Say which floor areas are machine scrubbed and how often, and that you clean only reachable floor areas.
- State that your crew does not clean running equipment, high racking or anything that needs a lift unless quoted.
- Include the client's safety rules: PPE, forklift traffic and lockout areas.
Sample scope of work
These tasks and frequencies are a starting point. Change them to match the building you walked.
Production floor
| Task | How often |
|---|---|
| Sweep or dust-mop main aisles and walkways | Every visit |
| Empty trash stations, replace liners | Every visit |
| Spot-mop spills in traffic lanes (non-hazardous) | Every visit |
| Machine-sweep or auto-scrub open floor areas | Weekly |
| Dust reachable ledges, rails, and fixtures | Weekly |
| High-dust beams, fixtures, and vents (lift access excluded) | Monthly |
Warehouse aisles / docks
| Task | How often |
|---|---|
| Sweep aisles and dock plates | Every visit |
| Empty trash at dock stations | Every visit |
| Auto-scrub main travel lanes | Weekly |
| Remove cobwebs and dust rails to reachable height | Weekly |
| Detail dock wells and door tracks | Monthly |
Locker rooms
| Task | How often |
|---|---|
| Clean and disinfect benches, lockers exteriors, and touch points | Every visit |
| Sweep and wet-mop floors with disinfectant | Every visit |
| Empty trash, replace liners | Every visit |
| Detail-clean locker vents and partitions | Weekly |
| Machine-scrub floors | Monthly |
Plant offices
| Task | How often |
|---|---|
| Empty trash, replace liners | Every visit |
| Vacuum or dust-mop flooring | Every visit |
| Wipe desks and disinfect touch points | Every visit |
| Detail-dust surfaces and sills | Weekly |
Restrooms
| Task | How often |
|---|---|
| Clean and disinfect toilets, urinals, and sinks | Every visit |
| Clean and polish mirrors and fixtures | Every visit |
| Refill soap, paper, and liners (client-supplied stock) | Every visit |
| Sweep and wet-mop floors with disinfectant | Every visit |
| Empty sanitary receptacles | Every visit |
| Detail-clean partitions and wall tile | Weekly |
| Machine-scrub floors and high-dust vents | Monthly |
Breakroom / kitchenette
| Task | How often |
|---|---|
| Empty trash and recycling, replace soiled liners | Every visit |
| Wipe and disinfect tables, chair backs, and counter tops | Every visit |
| Clean sink and polish fixtures | Every visit |
| Wipe appliance exteriors: refrigerator, microwave, vending fronts | Every visit |
| Dust-mop and damp-mop floors | Every visit |
| Detail-clean cabinet fronts and backsplash | Weekly |
| Machine-scrub floors and high-dust vents | Monthly |
Good, Better and Best options
Offering up to 3 price options lets the client choose more service instead of asking you for a lower price. Why three options win more bids.
Good
- Nightly scope on aisles, offices, restrooms, and breakrooms
- Trained crew with site safety orientation
- Service log after each visit
Better (recommended)
- Everything in Good
- Weekly auto-scrub of main travel lanes
- Weekly locker room detail
- Monthly walkthrough with your site lead
Best
- Everything in Better
- Monthly dock and entry detail
- Quarterly full-floor machine scrub of open areas
Production rates for warehouse and industrial areas
Industry Standard Production Rates: how many square feet one cleaner covers in an hour. These are Outscoped's editable defaults. Adjust them to your crew.
| Area | Sq ft per hour |
|---|---|
| Warehouse open floor (machine scrub) | 15,000 |
| Racking / storage aisles | 8,000 |
| Shipping / receiving docks | 6,000 |
| Production / work cells | 4,000 |
| Office areas in warehouse | 3,200 |
| Breakroom / kitchenette | 1,800 |
| Restrooms | 550 |
Printable sample proposal
Warehouse and industrial Cleaning Proposal
[Cleanable sq ft], [visits a week], [service hours]
Thank you for walking the building with us. Below is the scope we recommend and three ways to set up service. Pick the package that fits your budget and standards, and we can start on your first service date.
Service overview
Service covers office, common, and reachable floor areas. Elevated work, hazardous materials, and equipment cleaning are excluded unless quoted separately.
Areas
| Area | Sq ft |
|---|---|
| Production floor | [sq ft] |
| Warehouse aisles / docks | [sq ft] |
| Locker rooms | [sq ft] |
| Plant offices | [sq ft] |
| Restrooms | [sq ft] |
| Breakroom / kitchenette | [sq ft] |
Your options
Good
Better
Best
Good
- Nightly scope on aisles, offices, restrooms, and breakrooms
- Trained crew with site safety orientation
- Service log after each visit
Better (recommended)
- Everything in Good
- Weekly auto-scrub of main travel lanes
- Weekly locker room detail
- Monthly walkthrough with your site lead
Best
- Everything in Better
- Monthly dock and entry detail
- Quarterly full-floor machine scrub of open areas
Agreement
Month to month from the first service date. Either side may end service with 30 days written notice. Invoiced monthly. We carry general liability, a janitorial bond and workers' comp, with certificates available on request.
Common questions
What should a warehouse cleaning proposal include?
How do you price warehouse cleaning?
What do cleaning companies exclude in warehouses?
Related: all proposal templates · how to write a cleaning proposal · cleaning price calculator